What is the maximum cost for postage when sending medical records?

The correct answer is based on the legal framework governing the cost associated with providing medical records in Georgia. Under Georgia law, when a patient or their authorized representative requests copies of medical records, the provider is permitted to charge for the actual costs incurred in the production of those records, including postage. This approach ensures that patients are only responsible for the expenses that are directly linked to the handling and sending of their medical records, rather than imposing arbitrary fees that may not reflect the true cost of service.

Furthermore, allowing the charging of actual costs encourages transparency in medical record management and supports the practice's need to cover expenses for materials and delivery. It is essential for healthcare providers to adhere to this guideline to maintain compliance with both state regulations and ethical standards in patient care.